Procurement
FAQ
Staff & Faculty
Is there a template for the brief statement required for $5,000 purchases?
Please visit our website (morgan.edu/procurement), click on download our Policies and Procedures, page 20, section V, procurement methods, and read our guidelines for the different methods of Procurement.
Do we submit this statement as part of our supporting documentation for our transaction log?
Yes, you submit this brief statement as part of your monthly transaction log's supporting documentation.
Is there a template for the SOW to be shared?
All templates are located in Acquisition Planning, under "Customers".
For requisitions $5,001 - $25,000,
Are we no longer required to submit quotes to support our requisition to receive
approval?
According to Maryland state procurement policy, for university requisitions between $5,001 and $25,000, submitting multiple quotes is generally required to ensure competitive pricing and compliance. Check Morgan's specific procurement guidelines to confirm the exact requirements. Please visit our Acquisition Planning page, click on Download Our Policies and Procedures, page 20, section V, procurement methods, and read our guidelines for the different methods of Procurement.
“The Requisition’s Complete—So What’s the Hold-Up?”
- Requisition Completed Status
In Banner Finance, when a requisition reaches Completed status, it means the request for goods or services has been fully processed and approved within the system, and it is now ready to be converted into a purchase order. As part of this, the requisition is manually assigned to a Procurement Technician who will then reach out to the requesting department for any additional information or documentation. The requisition must be approved by the requesting department and go through all internal approvals to be completed.
- Purchase Order Completed Status
A Purchase Order (PO) with Completed status in Banner Finance means that the PO has been fully processed within the system, but the goods/services have not yet been received. The physical paperwork processing for the PO includes steps like contract signing, price negotiations/analysis, justification write-ups, and other reviews, evaluations, and approvals. These steps ensure the purchase is fully justified and compliant before the order is finalized and fulfilled.
Delays in this process can be caused by:
- The requesting department is not responding when Procurement is following up.
- Resolving internal and external issues
- The solicitation process
- Ensuring all documents are in compliance for auditing purposes.
- The higher the dollar amount, the more likely extra steps will be involved in the process
Vendors
Policies & Procedures
Please visit our website (morgan.edu/procurement), click on download our Policies and Procedures, page 20, section V, procurement methods, and read our guidelines for the different methods of Procurement.
HOW CAN I CHECK THE STATUS OF A PAYMENT?
Vendors - Once you have fulfilled the terms of the Purchase Order by completing the service or shipping the items, please submit your invoice to msuap@morgan.edu.
Invoice Processing Steps:
- Submit Invoice– Send the invoice to msuap@morgan.edu after fulfilling the PO terms.
- Departmental Approval– The PO requestor will confirm receipt of goods/services, and the appropriate departmental representative must approve the invoice.
- Accounts Payable Processing– Once approved, Accounts Payable will process the invoice and post it to Banner Finance.
- Track Payment– Vendors can track payment status via the State of Maryland Comptroller’s website after processing.
For assistance with the website, please contact the State Comptroller’s Office directly using the information provided below:
Register to Access GAD's Online Service Center
Please register for our online services
System Availability:
- The GAD Online Service Center is available 24 hours a day, 7 days a week from any home, office, or public access point.
- Information may not be available during times of system maintenance.
For Assistance:
- By phone: Monday through Friday, 8:30 a.m. to 4:30 p.m. EST at 410-260-7813 or toll-free at 888-784-0144
- By email: GAD@marylandtaxes.gov
Important Clarification: Accounts Payable does not approve invoice payments. Approval comes from the requesting department, while Accounts Payable only processes the invoice.
If you have any questions: